Terms and Conditions
By agreeing to be a Sponsor or Exhibitor you agree to be a non-exclusive Sponsor and/or exhibitor of the 10th Odours and Air Emissions Conference organised by the Clean Air Society of Australia. The following terms and conditions set out below.
Attendance
The Conference Organisers make no warranty as to the number of attendees and/or visitors that attend these events.
Provision of Delegate Details
The provision of attendee contact details as specified in individual packages is subject to the provisions of the Privacy Act 2001. The Act requires that before name and address details can be published in the list of event delegates for distribution to fellow delegates or any other party, attendees must give consent. This consent may be sought but is not guaranteed.
Unavoidable Occurrences
Should any or all of the events be cancelled or delayed through no fault of the Conference Organisers, the Organising Committee, then the sponsor/ exhibitor shall not be entitled to any refund or claim for any loss or damage.
Corporate Recognition
Inclusion of artwork and text of corporate logos or recognition in printed material is subject to meeting publication deadlines.
Advertising for the Events
The sponsorship packages include the organisation logo on selected advertisements. The Conference Organisers will seek to provide maximum exposure but make no guarantee that the logos will be placed on all advertisements of the conference.
Application Procedures
In the event you cancel your package, the Conference Organisers reserves the right to retain deposit monies received unless that particular package is resold. No deposited refunds for such cancellations will be made after, 1 May 2024.
Payment
Upon confirmation of your booking, a tax invoice will be sent to you as well as acknowledgement of your selection in writing. You agree to pay CASANZ the full amount payable and all monies paid are non-refundable. All amounts stipulated in this agreement include goods and services tax (GST) of 10%.
Sponsorship and/or exhibition entitlements will not commence until a 50% deposit of the total amount payable is received. The deposit must be paid WITHIN 7 days from date of invoice unless dated after, 16 April 2023 whereby payment will be required in full immediately.
Your company logo and profile will only feature on event collateral once the deposit is paid.
Disclaimer
Every effort has been made to present, as accurately as possible, all the information contained in this prospectus. The Organising Committee act only to procure and arrange these activities and do not accept responsibility for any act or omission on the part of the service providers. No liability is accepted for any inaccuracy, nor for delay or damage, including personal injury or death, howsoever caused resulting from or arising out of reliance upon any general or specific information published in this prospectus. In the event of unforeseen circumstances, the Organising Committee reserves the right to change any or all these details.
Contact
To secure sponsorship and/or an exhibition stand, please contact:
Amanda Griffiths
CASANZ T: +61 3 9727 3911
Late bookings are possible, but choices may be limited. Sponsors and exhibitors contracted less than four weeks prior to the conference start date will be charged a 15% surcharge.
Please note all entitlements are subject to the time of confirmation.
Cancellation
No cancellations will be accepted if requests are received after, 1 May 2024.
Sponsors and exhibitors shall be liable for the total amount payable if written requests for cancellation are not received prior to, 15 April 2024.
For cancellations received prior to, 1 May 2024, your deposit will be retained should the Conference Organisers not be able to re-sell your Sponsorship package(s) and/ or exhibition stand(s).
Changes
CASANZ reserves the right to amend existing unsold sponsorship packages or add additional sponsorship packages as required without notice to confirm Sponsors and exhibitors.
Assignment/shared packages
You are not permitted to assign or apportion the whole or any part of your Sponsorship package or exhibition except upon our written consent.
Discounts
Only one discount type is applicable at the time of registration, the following discounts are available:*
Multiple registration discount: Five or more registrations from the same organisation receive a 10% discount. Select the Group Discount on the registration page.
Sponsor or Exhibitor Discount: Registrations from the same organisation receive a 10% discount on full registration prices and are not eligible for the Group Registration discount.
*Government employee discount 10% discount is NOT available for the Conference/Workshop/Site Tours or Social Events.
Provision of digital content
It is the responsibility of the Sponsor/exhibitor to provide digital content within the timeframe specified by CASANZ. Failure to do so will not constitute refund of Sponsorship/exhibitor fees.
Logo
The Conference Organisers may at their discretion use your logo, symbol, trademark or registered mark in acknowledging your involvement in the conference literature where this is offered as part of your particular sponsorship and/or exhibition package and no payment shall be made to you for such use. You will be responsible for forwarding your logo, symbol, trademark or registered mark by the necessary deadline as outlined in the confirmation email. We request that all logos be supplied in an EPS format, high resolution 300 dpi. Should an alternative format be received, the Conference Organisers cannot be held responsible for the quality of the logo displayed in any of the promotional material.
In return for a hyperlink from your company logo on the 10th Odours and Air Emissions Conference website, you are required to provide a reciprocal link from your website to the 10th Odours and Air Emissions Conference website. Promotional buttons will be provided to you.
Sponsorship
Nothing contained in this agreement will be deemed to constitute a sponsorship, joint venture or agency relationship between you, CASANZ and/or the Conference Organisers and you must not do anything where you will, in any way, be represented as a sponsor of the 10th Odours and Air Emissions Conference and/or the Conference Organisers.